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Yes, they can have a direct deposit for a checking account and a second direct deposit for a savings account from a different bank or the same bank.
The direct deposit form does state a cancelled check is required, however, HR/Payroll does not require a cancelled check with submission of the form. We recommend employees confirm their bank account number and bank routing number prior to submitting the form. A pre-check process is completed on all direct deposits with the banks before activating the automated deposit of pay.
Employees will be able to go to any Bank of America and withdraw their entire paycheck from the card with no fee. There is no minimum dollar amount required to be maintained (or kept) on the card.
Bank of America will send these cards to the HR office. As they are received, HR will deliver them to the applicable department DPA for distribution to the employee. The employee will be responsible to activate the card.
No, you do not need an account with Bank of America to use the Cash Pay Payroll Card.
This is really more of a policy question. Below is the City’s policy regarding Rest and Meal Periods. Keep in mind, employees who do not receive rest or break periods may not alter their normal workday by leaving early and/or arriving late. If you require an employee to work thru lunch they should be compensated, which means it could possibly push them into overtime. If an employee works thru lunch, it should be approved prior to it occurring.
However, we know work happens. If it does happen, there will be an override in Executime that would allow you to delete out the lunch so that the employee would not be charged a break. However, this needs to be an exception and not the norm. If an employee continually does this without proper approval, we would need to look into disciplinary action.
I always recommend not allowing employees to work thru a break period to leave early/arrive late. Once you do it for one, you are expected to do it for all, which can not only create scheduling conflicts but also cause you to run into inadequate coverage issues.
The City’s policy on the recordkeeping and administration of discretionary time is below:
Therefore, discretionary time will not be tracked in Munis and should be kept in a manner approved by your department director.
Yes, this will be an option with the new payroll system. We will notify employees once the option for contributions as a percentage of pay is fully available with instructions on how to set it up.
There will be a lot of flexibility when it comes to this and every department may choose to do it differently. We will have the ability to set up time windows to prevent time from being recorded as overtime. For example, your department may determine that a 10-minute window is appropriate to allow for clocking in/out of shifts. If someone clocks in at 7:20am for a 7:30am shift, the time will be reported for payroll purposes as 7:30am.