Protest Procedure

Protest Procedures

Protest

A bid protest must be submitted to the City of Mesquite’s Purchasing Manager for consideration by the City of Mesquite’s Protest Committee.  This committee is comprised of the City Manager, Purchasing Manager, representative from Legal Department, and a representative from the user department.  A protest must be submitted in writing and must be supported by sufficient information to enable the protest to be considered.  A protest will not be considered if it is insufficiently supported or it is not received within the time limits set forth below under “Timeliness.”   

A protest may be submitted based on the following reasons:

1. A protest relating to restrictive procedures or other alleged improprieties arising prior to bid opening.
2. A protest of a final ruling relating to requests for changes to or approval of equals, clarifications and modifications of the specifications, as set forth in the Pre-Bid Approval Section.
3. A protest of the award of a contract or alleged impropriety arising after bid opening as set forth below in “Timeliness.”

Timeliness

To be considered, a protest must be submitted so that the Purchasing Office receives it by the following deadlines:

1. A protest based upon restrictive procedures, or other alleged improprieties arising prior to bid opening, must be received by the Purchasing Manager no later than five working days prior to the specified bid opening date and may only be protested once.
2. A protest based upon a final ruling relating to requests for changes to or approval of equals, clarifications and modifications of the specifications, must be received by the Purchasing Manager within five working days following the issuance of the Purchasing Manager’s or department’s final ruling.
3. A protest of the award of a contract or alleged impropriety arising after bid opening must be received by the Purchasing Manager within five working days following the bid opening date.